Conference or Corporate Event Packages

A presentation, a product launch, an in-depth discussion, a strategic get-together, an off-site meeting – all business meetings are much more enjoyable in the beautiful surroundings of Swanendele Inn. Far away from hectic office life, time to collaborate, gain new understanding, solve problems – atmosphere really does make a difference. And we will supply you with coffee throughout as well as a working lunch and closing dinner.  Audio-visual equipment is available on request. Do you need something special? Then just let us know and we will help resolve the problem. 

To make planning and budgeting easy, we outline several “Indicative” packages to start our conversation. Costs vary depending on site and options selected and number of participants. 

Arrival: Monday to Friday 

Departure: ± 1 p.m. or 5 p.m. 

Number of guests: minimum of 4 

Prices on request

The 4-hour conference package consists of: 

  • coffee or tea with homemade pastries on arrival 
  • coffee, tea, mineral water, orange juice, and fresh fruit throughout the event 
  • 1 half-day meeting or training room 

Arrival: Monday to Friday 

Departure: ± 5 p.m. 

Number of guests: minimum of 4 

Prices on request 

8-hour conference package consists of: 

  • coffee or tea with homemade pastries on arrival 
  • coffee, tea, mineral water, orange juice, and fresh fruit throughout the event 
  • luxury sandwich lunch 
  • meeting or training room 

Arrival: Monday to Friday 

Departure: ± 5 p.m. 

Number of guests: minimum of 4 

Prices on request

The 8-hour conference package consists of: 

  • coffee or tea with homemade pastries on arrival 
  • coffee, tea, mineral water, orange juice, and fresh fruit throughout the event 
  • 3 -course warm  lunch 
  • meeting or training room 

Weekend Events & Catering

For any event with 8 participants or more scheduled at Swanendele Inn on a weekend, all eight guest suites and rooms must be booked for a two-night minimum stay in addition to the facility fee and damage deposit. Persons signing the event contract are responsible for full payment of all eight rooms at the time of reservation. 

Larger events and/or multi-course lunches or dinners for groups over 16 participants, will generally require outside catering to be arranged strictly through Swanendele Inn. Clients may request or recommend a specific caterer, but we cannot guarantee we can comply with your wishes. Our decision will be based on the appropriateness of suggested catering considering Swanendele’s image and site,  contractual arrangements, including insurance, prior experiences, reputation, and site requirements. 

Conference and Event Rooms

The imposing main building of the Swanendele offers almost endless possibilities. There are many private and intimate options: the outdoor Garden Pavilion with 360 degrees views, the Sun Porch with weather protection but still, great water views, the Seahawk Lounge for learning, debating, or relaxing, the Mulberry Tree Conference Room for board or small group discussions or the more formal Innkeepers Table  Dining Room for upscale lunches or dinners or small group meetings with elegance and great views.   

 

Should you decide to stay over, spend the evening in luxury, surrounded by colleagues and friends. Hold your meeting in an inspiring location where difficult decisions are approached in an atmosphere promoting consensus, suddenly decisions seem easier to reach! 

The Garden Pavilion

A beautiful, stylish space, under the roof but gloriously outside. As they gaze out over the wetlands, the gardens, St. Jerome’s Creek, and the Chesapeake Bay beyond, your guests will be enthralled and relaxed. Ready to enjoy or work! The Pavilion lends itself very well to informal discussions, informal lunches, and the perfect place to enjoy a drink in good company on a warm summer’s day. All events need just that little more space. Ideal for a private meeting, lunch, or dinner for up to 40 persons. 

This large room has great water views, interesting art and books, a 75 inch “smart” TV, a stone fireplace, an old-fashioned wood stove, and a bar for small buffets or that intimate drink to review the day’s event. Sitting or standing at the bar, a 19th-century window allows a peek into Swanendele’s natural stone Wine Cellar allowing guests a wide choice of alcoholic and other beverages. The Lounge opens to a spacious walk-out, natural stone-covered area with a wide staircase to the raised garden area. 

The Seahawk lounge, when no formal events are scheduled, is set up with comfortable and welcoming furniture and arrangements, watch that game or movie, laugh with family, friends, or colleagues, or move your event indoors to escape the rain!  The Sea Hawk Lounge can also be set up “classroom style” for 60 persons or with long or round tables in your preferred format.  

With easy access to the gardens and adjoining the Seahawk Lounge this room is truly multi-purpose! A more formal lunchroom or even a bedroom for the groom and friends! With travertine floors, ancient maps, a fireplace and “smart” TV, excellent water and garden view you will be pleased.  

This multi-purpose room is ideal for small meetings of 12-16 persons, a break-out room. 

An intimate space, suitable for a relaxed dinner among friends and family, a select wedding ceremony, a small party, or a meeting over lunch or dinner in privacy and comfort. Large windows with great water views provide a relaxed yet formal backdrop for the event. Ideal for a private meeting, lunch, or dinner for up to 16 people 

If the main building of Swanendele Inn were still solely a private residence, this would undoubtedly be the favorite place for all to gather. Undoubtedly “a room with a view”. In the morning, the rays of the rising sun enter from the east; in the evening the Sun Porch  catches the reflection on the water from the west the sun sinks below the horizon. This spacious room opens to the outdoor decks but also to the Swanendele “Great Room” a large, grandiose space.  

With the main Great Room potentially opened, it creates endless possibilities. The Sun Porch is ideal for a private meeting, lunch, or dinner for up to 40, cocktails for 65.